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The Houra recruitment pipeline gives your HR team a clear, visual overview of every candidate across every open role. Instead of tracking applicants in a spreadsheet or across disconnected email threads, you see each person’s position in your hiring process at a glance — and you can take action on any candidate directly from the same screen. From the moment an application arrives to the day you extend an offer, everything happens in one connected module.

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Pipeline stages view

Navigate to Recruitment → Pipeline to see your hiring board. By default, the view is organized by listing — select a job from the dropdown at the top to focus on a specific role. Candidates appear as cards in columns, one column per stage. You can see how many candidates are in each stage at a glance, and click any card to open the full candidate profile.
Each listing has its own pipeline view. If you’re hiring for multiple roles simultaneously, switch between them using the listing selector at the top of the pipeline board.

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Moving candidates between stages

To move a candidate to the next stage, open their profile and click Move to next stage, or drag and drop their card to the target column on the pipeline board. The candidate’s tracking link updates automatically, so they can see their new status without you needing to send a separate notification. You can also move a candidate backward (for example, back to Reviewed from Interview) or mark them as Not a fit to remove them from the active pipeline while preserving their record.
Keep your stage names simple and consistent. A five-stage pipeline — Applied → Reviewed → Interview → Offer → Hired — is clear for both your team and your candidates, and easy to manage across multiple open roles.

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Scheduling interviews

1

Open the candidate profile

From the pipeline board, click the candidate’s card to open their full profile.
2

Click 'Schedule interview'

In the candidate profile, click the Schedule interview button in the timeline section.
3

Set the date, time, and format

Choose the interview date and time, select the format (in-person, video call, or phone), and add any location or link details the candidate and interviewer will need.
4

Assign interviewers

Select the team members who will conduct the interview. They will receive a notification with the interview details.
5

Save and notify

Click Save. The interview is logged in the candidate’s history, and the assigned interviewers are notified automatically.

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Candidate history and notes

Every action taken on a candidate — stage changes, interview scheduling, notes, and status updates — is logged in their activity timeline. This gives your entire HR team a shared view of what has happened and when, without anyone needing to ask “where are we with this candidate?” To add a note, open the candidate profile, scroll to the Notes section, and type your comment. Notes are internal and visible only to your admin panel users — candidates never see them.

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Filtering candidates

Use the filters at the top of the pipeline board to narrow your view:
  • By listing — focus on candidates for a specific role
  • By stage — see everyone currently at the Interview stage, for example
  • By date applied — find recent applicants or review older ones
  • By name or keyword — search for a specific candidate
Filters are especially useful when you’re hiring for several roles at once and need to prioritize your review time across a large volume of applicants.

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Notifying your hiring team

When you schedule an interview or move a candidate to a key stage (such as Offer), Houra sends an automatic notification to the relevant team members. You can also manually trigger a notification from any candidate profile by clicking Notify team — this is useful when a candidate requires urgent attention or when you need to flag a profile for a specific colleague.
Notifications go to the email addresses associated with each admin panel user. Make sure your team members have active accounts with up-to-date email addresses to receive pipeline alerts reliably.