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The Houra Campus wiki gives your organization a living knowledge base where HR teams and department leads can document procedures, policies, onboarding guides, and operational references. Unlike a shared drive or a folder of attachments, the wiki is searchable, always current, and available to every employee directly inside the Employee Portal — no additional login or app required.

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What to use the wiki for

The wiki is designed for content that employees need to reference repeatedly, not just once. Common use cases include:
  • Company policies — leave policy, expense reimbursement rules, code of conduct
  • Standard operating procedures (SOPs) — step-by-step guides for recurring tasks
  • Onboarding materials — checklists and references for new hires
  • IT and tools guides — how to set up software, request equipment, or access systems
  • Health and safety — emergency procedures, compliance requirements, site-specific rules
  • Department-specific knowledge — processes and resources maintained by individual teams
Think of the wiki as the place where institutional knowledge lives. If you find yourself answering the same question over and over, write a wiki page for it.

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Creating a wiki page

1

Open the wiki editor

In the Admin Panel, navigate to Campus → Wiki and click New page. You can also create a new page directly inside an existing category by opening the category and clicking Add page.
2

Write your content

Give the page a clear, descriptive title. Use the rich-text editor to write your content — you can add headings, bullet lists, numbered lists, tables, images, and links. Format the page so employees can scan it quickly and find what they need.
3

Assign a category

Select or create a category for the page. Categories help employees browse related pages together. Examples: HR Policies, IT Help, Onboarding, Operations. A page must belong to at least one category.
4

Set visibility and publish

Choose who can see the page — all employees, a specific role, or a specific location. When you are ready, click Publish. The page becomes immediately searchable and visible in the Employee Portal for the audience you selected.
You can save a wiki page as a Draft before publishing. Drafts are only visible to admins and will not appear in the Employee Portal until published.

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Organizing pages by category

Categories are the primary way employees navigate the wiki. A well-organized category structure makes it easier for people to find what they need without searching. To manage categories, go to Campus → Wiki → Categories. From there you can:
  • Create a new category with a name and optional description
  • Rename or delete existing categories
  • Reorder categories to control how they appear in the portal
Keep category names short and intuitive. Aim for fewer, broader categories rather than many narrow ones — employees are more likely to browse a category called HR Policies than one called Policies – Updated 2024 – Final.

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Editing and updating pages

Any admin with access to Campus can edit a published wiki page at any time. To edit a page, open it from Campus → Wiki, click the Edit button, make your changes, and click Save. Houra Campus keeps a version history for every wiki page. If you need to review what changed or roll back an accidental edit:
  1. Open the page and click History in the page toolbar.
  2. Browse the list of saved versions with timestamps and the name of the editor.
  3. Click Restore on any previous version to make it the current published content.
Restoring a previous version replaces the current content immediately. Make sure to copy anything from the current version that you want to keep before restoring.

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How employees access the wiki

Employees find the wiki in the Employee Portal app under the Campus section. They can:
  • Browse by category — scroll through organized groups of pages
  • Search — use the built-in search bar to find any page by keyword, even across categories
  • Bookmark pages — save frequently referenced pages for quick access
The wiki is fully mobile-friendly. Employees can read any page on their phone, tablet, or desktop browser without the content or layout breaking.
Employees can only read wiki pages — they cannot edit them. All edits are made by admins in the Admin Panel, so you always control what is published.

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Keeping the wiki up to date

A wiki is only useful if it reflects current reality. Here are some practices to help you maintain it:
  • Assign ownership. For each major category, designate an admin or team lead who is responsible for reviewing pages on a set schedule (for example, quarterly).
  • Link from courses. When you create a course that references a policy or procedure, link to the relevant wiki page in the lesson content. This reinforces learning and keeps the wiki visible.
  • Retire outdated pages. If a process changes, update the page right away. If content is no longer relevant, unpublish it rather than leaving stale information where employees can find it.
  • Use versioning as a safety net. Because Houra Campus saves version history, you can edit freely without fear of losing previous content.
Add a short “Last reviewed” note at the top of pages that cover time-sensitive topics like tax rules or legal requirements. It reassures employees that the content is current and reminds you when to review it.