Building a custom application form
Open the form builder
In the Houra admin panel, go to Recruitment → Forms and click New form, or open an existing listing and click Edit form to modify the form attached to it.
Add your fields
Click Add field and choose from the available field types (see below). Give each field a clear, descriptive label so candidates know exactly what you’re asking for.
Set each field as required or optional
Toggle the Required switch on each field. Required fields must be completed before a candidate can submit the form. Use this to ensure you always receive the minimum information you need.
Arrange the field order
Drag and drop fields into the order that makes the most sense for candidates to fill out. Logical flow — personal details first, then experience, then specific questions — leads to higher completion rates.
Available field types
Houra’s form builder supports a range of field types so you can capture exactly what each role requires:- Short text — for names, job titles, or brief answers
- Long text — for cover letters, motivation statements, or open-ended questions
- Email — validated automatically to ensure correct format
- Phone number — for contact details
- Date — for availability start dates or date of birth when required
- Dropdown (single select) — for questions with a fixed set of options, such as years of experience or availability type
- Checkboxes (multi-select) — for skills, certifications, or any question where multiple answers apply
- File upload — for CVs, portfolios, or supporting documents
- Yes / No — for quick eligibility questions such as work authorization
Automatic validation
Houra validates form submissions automatically before they reach your inbox. Required fields cannot be left blank, email fields check for a valid format, and file uploads enforce the accepted file types you configure. This means every application you receive meets your minimum requirements — no more incomplete submissions to chase up.How submissions flow into the admin panel
The moment a candidate submits their application, it appears in Recruitment → Pipeline under the correct listing. You’ll see the candidate’s name, submission time, and a summary of their responses. Click any application to open the full candidate profile, where you can read their answers, download any uploaded files, and leave internal notes for your team.All application data stays within Houra — there’s no need to export to a spreadsheet or copy information into another system. Your entire candidate record is available directly from the recruitment module.
Candidate tracking link
Every candidate who submits an application automatically receives a unique tracking link by email. This link is tied to their specific application via a secure token. When they visit it, they can see their current application status — for example, Received, Under Review, Interview Scheduled, or Offer Extended — in real time.The tracking link updates automatically as you move the candidate through pipeline stages. You don’t need to send manual status update emails — the link always reflects the current state.