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Houra’s Communication module brings all your internal channels into the Admin Panel so you never have to leave the platform to keep your team informed. Whether you need to send a quick message to a colleague, broadcast a policy update to the entire company, share a contract that needs reviewing, or post a note to the company social feed, it all happens in one place. Employees receive and respond to every communication through the Houra Employee Portal app, so both sides of every conversation stay connected.

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Internal Chat

The chat feature gives you direct and group messaging within Houra, eliminating the need for a separate messaging app for work conversations.

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Direct Messages

Start a one-on-one conversation with any employee by clicking + New message in the Chat section and searching for their name. Messages are delivered instantly to the recipient’s Employee Portal inbox.

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Team Channels

Channels are persistent group conversations organized around a topic, department, or location. To create a channel:
1

Open the Chat section

In the Communication module, click Chat, then click + New channel.
2

Name the channel and add members

Give the channel a clear name (for example, “Operations Team” or “Madrid Office”). Search for and add the employees who should be part of it.
3

Set visibility

Choose whether the channel is private (invite-only) or open (any employee can find and join it).
4

Start the conversation

Click Create channel. All members receive a notification that they’ve been added, and the channel is immediately available on all their devices.
Create location-specific channels (e.g., “Barcelona Office”) to keep site-level conversations separate from company-wide discussions. This reduces noise for employees who don’t need to follow every location’s updates.

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Company Announcements

Announcements are one-way broadcasts designed for important information that the whole company — or a specific group — needs to see. Unlike chat messages, announcements are pinned and formatted for visibility.

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Creating an Announcement

1

Go to Announcements

In the Communication module, click Announcements, then click + New announcement.
2

Write your announcement

Add a title and body text. You can format the content with bold, italics, lists, and links using the built-in editor. Attach files if relevant.
3

Choose the audience

Select All employees to broadcast to the entire organization, or choose one or more specific groups, locations, or departments to narrow the reach.
4

Publish or schedule

Click Publish now to send immediately, or click Schedule to choose a future date and time for the announcement to go live.
Employees receive a push notification on the Employee Portal app when a new announcement is published. The announcement remains pinned in their portal so they can refer back to it at any time.
You can edit an announcement after publishing. Employees who have already read it will see a “Updated” label the next time they view it, so they know the content has changed.

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Document Library

The document library is a centralized repository for all your organization’s important files — contracts, policy documents, pay receipts, onboarding materials, compliance records, and anything else your team needs to access regularly.

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Uploading Documents

To add a document to the library, go to Communication → Documents and click + Upload document. Select the file from your computer (PDF, Word, Excel, and image formats are supported), add a descriptive name, and choose the folder or category where it should live.

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Organizing with Folders

You can create folders to keep documents structured. Common folder structures include:
  • HR Policies — Employee handbook, code of conduct, remote work policy.
  • Contracts — Employment agreements organized by year or department.
  • Payslips and Receipts — Monthly salary receipts available to employees.
  • Compliance — Documents required for audits or regulatory purposes.

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Controlling Access

Each document or folder can have its access restricted. You can make a document visible to:
  • All employees — Suitable for company policies and general resources.
  • Specific roles or locations — Useful for location-specific procedures or role-based guidelines.
  • Administrators only — For sensitive records that employees should not access directly.
Review access settings carefully before uploading documents that contain sensitive information such as individual salary data or disciplinary records. These should be restricted to administrators only.

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Social Feed

The social feed is a lighter-weight space for non-critical company news, team celebrations, milestone announcements, and culture posts. Think of it as your internal company bulletin board. As an administrator, you can post to the social feed directly from the Communication module. Employees can react to posts and leave comments through the Employee Portal app, creating a two-way channel for culture and engagement.
Use the social feed for recognition posts — celebrating work anniversaries, completed projects, or new team members joining. It takes less than a minute and goes a long way toward building team morale.

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How Employees Access Communication Features

Employees access all communication features — chat, announcements, documents, and the social feed — through the Houra Employee Portal app on their mobile device or browser. They do not need access to the Admin Panel. Everything you publish or send from the Admin Panel is delivered directly to their portal.