> ## Documentation Index
> Fetch the complete documentation index at: https://docs.houra.app/llms.txt
> Use this file to discover all available pages before exploring further.

# Digital Certificates: Recognize Learning Completions

> Houra Campus automatically issues digital certificates when a course is completed, visible on employee profiles and exportable for compliance.

When an employee finishes a course in Houra Campus, a digital certificate is generated automatically — no manual work required from HR. The certificate is immediately visible on the employee's profile, creating a permanent and auditable record of their learning achievement. This built-in recognition system helps you motivate your team while keeping the compliance and reporting data you need always within reach.

## How automatic issuance works

Certificate issuance in Houra Campus is triggered the moment an employee meets the completion criteria for a course. There is nothing for you to approve or send — the system handles it.

<Steps>
  <Step title="Employee completes the course">
    The employee finishes all required lessons in the course. If the course includes an assessment, they must also pass it (meeting the minimum score you set when creating the course).
  </Step>

  <Step title="Campus marks the course as complete">
    Once all criteria are met, Campus updates the course status to **Completed** in both the Admin Panel and the Employee Portal. The completion timestamp is recorded automatically.
  </Step>

  <Step title="Certificate is generated">
    A digital certificate is created instantly. It includes the employee's full name, the course title, the completion date, and your organization's name. No action is needed from HR.
  </Step>

  <Step title="Employee is notified">
    The employee receives an in-app notification in the Employee Portal letting them know their certificate is ready. They can view and download it immediately.
  </Step>
</Steps>

<Note>
  If a course does not have an assessment, the certificate is issued as soon as the employee marks the final lesson as complete. If an assessment is required, the certificate is only issued after the employee achieves a passing score.
</Note>

## Where certificates appear

Certificates are accessible in two places:

**For the employee:**
The certificate appears in the **My Certificates** section of the Employee Portal, under the Campus tab. Employees can view a digital version on screen or download a PDF to share with external parties — for example, when applying for a promotion or updating a professional profile.

**For HR admins:**
Every certificate issued to any employee is recorded in **Campus → Reports → Certificates** in the Admin Panel. You can see the full certification history for the organization at a glance, filtered by employee, course, date range, or team.

<Tip>
  Encourage employees to add their Houra certificates to their professional profiles. It reinforces a culture of learning and makes your organization's investment in development visible.
</Tip>

## Certificate history and HR reporting

The certification report in the Admin Panel gives you a complete, chronological record of every certificate issued across your organization. For each entry you can see:

| Field               | Description                                                             |
| ------------------- | ----------------------------------------------------------------------- |
| **Employee**        | Name and role of the person who completed the course                    |
| **Course**          | Title of the completed course                                           |
| **Completion date** | The exact date and time the course was finished                         |
| **Certificate ID**  | A unique identifier for each certificate                                |
| **Status**          | Active (valid) or Revoked (if the course was unpublished or reassigned) |

You can filter this view by date range, department, location, or specific course to quickly answer questions like *"Which employees completed the data protection course this year?"*

## Exporting certification data

For compliance audits, regulatory requirements, or internal reporting, you can export your full certification history as a spreadsheet.

To export:

1. Go to **Campus → Reports → Certificates** in the Admin Panel.
2. Apply any filters you need (date range, department, course, etc.).
3. Click **Export** and choose your preferred format (CSV or Excel).
4. The file downloads immediately and includes all columns visible in the report view.

<Warning>
  Certificate exports contain personal employee data. Store and share these files in accordance with your organization's data protection policy and any applicable privacy regulations.
</Warning>

## Using certificates for recognition and motivation

Beyond compliance, certificates are a practical tool for building a culture of continuous learning inside your organization.

<Tip>
  Feature certificates in team meetings or internal newsletters when employees complete key training programs. Public recognition — even for something as simple as a product knowledge course — reinforces that your organization values growth and makes employees more likely to engage with future training.
</Tip>

A few ideas for putting certificates to work:

* **Tie learning paths to career progression.** Let employees know which certificates are expected for a promotion or role change, giving them a clear and motivating goal.
* **Use completion data in performance reviews.** The certification report gives you factual data to discuss in reviews, complementing qualitative feedback with measurable learning activity.
* **Reward high completion rates in teams.** Managers can use the team-level certificate report to celebrate departments that consistently complete their assigned training on time.